How to share a recorded zoom meeting?

How to share a recorded zoom meeting? Given that Zoom is now being used for greater collaboration, you might be asking how to record and share your Zoom meetings so that you can quickly review crucial discussions, choices, action items, and other stuff. This article will discuss how to access and share various Zoom Recordings kinds.

Where Can I Locate My Zoom Recording?

If you found this page, you presumably already learn how to record your Zoom meeting. Your Zoom recording will either be saved locally on your desktop or on the cloud, depending on your choices (or both).

All files can be accessed in the Web portal under “Recordings” with Zoom’s new admin experience.

You can view both local and cloud recordings in this location. Note that the only information displayed on Zoom’s Web site for local recordings is the date and file path of the recording. The folder is not taken you to.

Your Mac or PC’s Zoom folder contains the real saved local recording folder.

How to share a recorded zoom meeting?

Can I send folks a Zoom recording via email? Of course! Here are some ways to try:

Cloud Recording

Yes, you can copy the recording URL and paste it into an email to send someone a link to your Zoom Cloud Recording. For further instructions on how to copy and paste the Zoom Cloud Recording Link, check the section below:

• Track down the cloud recording.
• Next to the recording you want to share, click Share.
• After selecting Copy Sharing Information, click Done.
• The sharing information, which includes the Zoom Recording link, may now be pasted wherever you choose (such as a message, email, eClass page, etc…)

Local Recording

You can copy the URL and paste it into an email after uploading a local recording to a cloud storage service (such as Dropbox, Google Drive, OneDrive, etc.). For detailed information on how to share Zoom Local Recordings, please see the section below:

• Track down the local recording.
• Once the local recording is located on your computer, upload the .mp4 file to a cloud storage provider (such as Dropbox, OneDrive, Google Drive, etc…).
• Send the Cloud link to others via e-mail, text, e-class, etc.

Do they have to download the recording?

There is no need to download Cloud Recordings. They are easily streamable online. However, it is strongly advised to save local recordings and play them locally rather than stream them on the cloud service, as streaming.mp4 files on the cloud may lead to streaming troubles. Local recordings can be watched on the cloud service that they are shared.

How can I ensure that Cloud Recordings are transmitted safely?

Here are some security precautions you may take during the sharing process of a recording to guarantee privacy and access control to your recording.

• Follow the directions on the linked page to find the Cloud Recording, then select Only authenticated users can see to make it inaccessible to the general public. For users to be able to view it, Passport York authentication is required.
• Set Add Expiry Date to the link. This will ensure that your recording access is limited to a specific day.
• Enable Passcode protection. Viewers won’t be able to access the recording unless they enter a passcode that you specify. By doing this, you’ll be sure that nobody can listen to the tape without your consent.

What Else Is in My Zoom Recording’s Other Files?

There are other files in that local Zoom folder, including:

1. The meeting’s real video recording is available as an MP4 file.
2. M4A files: M4A files are MPEG files that only include audio. Both an M4A of the entire conference and individual M4A files for each participant are available (this helps when cleaning up the recording using a video editor).
3. You will find three identical files with varying file sizes that are labeled “double click to convert” and have the file extension .zoom. While converting the final video, audio, and text data, Zoom created these temporary files (hence the three files).
4. On Windows PCs only, an M3U file produces a playlist from separate MP4 files.
5. TXT text file: a single file comprising the chat messages from the meeting.
6. A JSON file called recording .conf contains details about the audio and video  files (can be accessed using any text editor)

The MP4 (Mpeg-4) video will be sought by the majority of us. I advise you to transmit the whole folder with the meeting recording so that your recipients can access all the required files.

You can upload a Zoom recording to Google Drive.

For a brief period of time, Zoom recordings are kept on your Zoom cloud account (at brown.zoom.us).

You must upload your Zoom recording to Google Drive to save it for the long term. How do I upload my recording to Google Drive after downloading it from Zoom?

• Enter your Zoom username and password at https://brown.zoom.us.
• Your collection of Cloud Recordings will appear when you select “Recording” from the menu options on the left side of the screen.
• By choosing the title, you may choose which recording to download.
• You must first download the cloud recordings from your Zoom account before you can upload them to Google Drive.
• The information of your recording will be displayed in a new window.

Click the download option to the right of the thumbnail image of the recording.

The .vtt transcript file, the.m4a audio-only file, and the .mp4 video recording are the three files that Zoom will download. If you don’t require all three files, simply click on the option you require from the list of choices below the image.

• The meeting’s textual transcript may be found in the .vtt transcript file; there is no video or audio.
• The conference was solely audio recorded in the.m4a audio-only file; there was no video.
• The.mp4 video recording is a combination of audio and video.

You will have the choice to download the files after making your selections. Note the file’s location on your computer after downloading it (documents, downloads, etc.)

Your downloaded file is then stored on your computer. Before removing a file from your Zoom account at brown.zoom.us, it’s a good idea to examine the file and confirm that you downloaded what you intended.

The files being uploaded to Google Drive

You can share the recording file with individuals who require access after downloading it from the Zoom cloud and uploading it to your Google Drive. Similar to sharing any other item in your Google Drive, you can distribute this document to students, teachers, staff, and those not affiliated with Brown.  

Visit your Brown Google Drive at https://drive.google.com and then carry out the following actions:

1. Use your Brown email address and password to log in.
2. You can do so by selecting the file you wish to upload to Google Drive and clicking on New -> File Upload.
3. Right-click the file and select “Share” after the upload is finished.
4. Enter the recipient’s email address if you want to share the recording with them.
5. Additionally, on the right, you may choose the sharing rights. Viewers can only access the file to view it; editors may be able to share or remove it. Make sure the right persons have been informed.
6. Click Send when you have finished adding everyone who needs to access your recording. A link to the file will be sent to them via email.

How big can a video get when recorded with zoom?

For a one-on-one chat, Zoom video calls can consume between 500 MB and 1.5 GB per hour and between 800 MB and 2.4 GB per hour for group video calls. These are merely benchmarks because, in the end, the file size increases with the amount of data taken on-screen.

Zoom users can modify their recording settings to include a zoo of various viewpoints and visual cues that bloat the file size. These consist of:

• Present speaker
• Picture view
• Common window
• Shared screen featuring a gallery
• Shared display and speaker in use.

Furthermore, we’ve come a long way from the low-resolution, grainy, and tinny Zoom calls at the start of 2020. With better cameras (or even their DSLRs or smartphones), microphones, and room lighting, many remote employees have chosen to upgrade the video conferencing arrangement.

Larger file sizes are also a sign of better hardware. Zoom must take into consideration improved playback and resolution.

After reading this article, you should now be familiar with how to send a Zoom recording and have greater knowledge about file concerns.

With only a button click, Zoom makes sharing cloud recordings incredibly simple. Use a cloud storage service with built-in sharing features when you need to send a few megabytes worth of local recordings. When your Zoom recordings reach gigabyte file sizes, it makes sense to employ a huge file transfer specially designed to deliver large media files quickly, without file size restrictions, and with safety in mind.

FAQs on How to Share a Recorded Zoom Meeting

Originally posted on March 5, 2023 @ 6:15 am